Best Small Business Payroll Software 2023 Reviews

In 2020 alone, the IRS handed out more than $4.9 billion in penalties for avoidable issues such as failure to pay and bad checks. QuickBooks Online Payroll is an obvious choice if you already use QuickBooks Online for your accounting. Artificial intelligence technology is changing how marketers reach and engage customers.

Onboarding new staff is also a breeze, with simple checklists, templates for essentials like offer letters, and the ability for digital signatures. Gusto makes it so easy for employers that in-person onboarding is quickly becoming a thing of the past, even for localized workforces. This combination of ease of use and robust functionality is why I included Gusto on my top five list and why it’s best for predominantly remote teams. Square Payroll starts at $35/month with $5 per month per employee. None of their plans require an annual commitment, so you can cancel at any time or freeze billing if you’re not using the tool.

Square Payroll: Best for Tax Filing

Since there’s only one plan, you get access to all features, including HR tools. While, the Advantage plan includes an ATS, onboarding and offboarding features, and advanced reporting functionality. So, there’s less risk when moving or starting your new payroll system. It will automatically calculate and file local taxes, state taxes, and federal taxes.

Offers a strong list of payroll features and solid customer support optimized for businesses with one to 49 employees. And if you’re planning to scale your business up, ADP has products for every stage of your growth up to 1,000 employees or more. An employee portal is available to view pay history and tax forms, or employees can download the Mobile Solutions app to track time, access retirement accounts and review benefits. ADP integrates with a wide variety of apps, including popular accounting software such as QuickBooks and Xero.

What to Look For in a Payroll Software

Benefits administration (401s available in all 50 states; health benefits are available in 37 states and Washington, D.C.). Many or all of the products featured here are from our partners who compensate us. This may influence which products we write about and where and how the product appears on a page. In fact, this card is so good that our experts even use it personally. Click here to read our full review for free and apply in just 2 minutes. If you’re using the wrong credit or debit card, it could be costing you serious money.

• You can manually compute payroll either by hand, with a calculator, or by using Excel.
• It’s not as robust as some of the other tools but offers the essentials you need to run payroll for your business.
• It’s easy to use , flexible , and reasonably priced at a flat $36 per month plus $4 per month per employee or contractor.
• Easily integrates with other Quickbooks products and has the fastest direct deposit.
• Companies can make informed decisions about investing their resources best by understanding these trends.
• She also writes about how businesses can grow through effective social media and email marketing strategies.

Others said it is difficult to set up and some of its The 5 Best Payroll Services For Small Businesses aren’t intuitive. Papaya Global earned an average online review rating of 3.93 out of 5 . It doesn’t have a lot of reviews on G2 and Capterra, but those who left positive feedback said it has a user-friendly platform and helpful and responsive support team. Papaya Global’s EoR feature allows it to hire and pay international employees on your behalf. It also has a network of partners located across 160-plus countries, enabling it to provide benefits options and workforce management solutions. QuickBooks Payroll is the only provider that we reviewed that allows you to pay and file your payroll taxes via the mobile web browsers of smartphones and tablets.

Does Justworks have good customer support?

She uses this extensive experience to answer your questions about payroll. Former Business.org staff writer Kylie McQuarrie has been writing for and about small businesses since 2014. Her work has been featured on SCORE.org, G2, and Fairygodboss, among others. You can use self-service payroll most of the year and hire an accountant for a few hours a week during tax season. The user interface for Square is quite simple and intuitive, and is accessible both online and via their app . PEOs like TriNet come with access to benefits that some companies find worth the price tag.

• For instance, if you want fully outsourced payroll and HR, we recommend ADP TotalSource.
• The co-employment relationship means Justworks takes on some legal liability as an employer that you don’t have to bear, which isn’t the case for software-based payroll services.
• With this payroll and tax service software, you can pay employees from wherever you are.
• You’re likely spending half the month making sure the checks and direct deposits you send out are 100% accurate, and let’s not even talk about all the calculations that must be done beforehand.
• Finding Paychex pricing information on their website is like searching for the holy grail.

Our experts love this top pick, which features a 0% intro APR until 2024, an insane cash back rate of up to 5%, and all somehow for no annual fee. Optional Time and Attendance and HR modules are also available, both integrating with the payroll application. An excellent cloud-based service with a comprehensive feature range.

It’s stripped down for businesses that just need easy payroll, with flexibility to add on services as you grow. Payroll websites are just as reliable because expert payroll teams work with the most current payroll data to ensure that you’re always in compliance. They do all of the calculations required, and most are responsible for submitting your payroll taxes and filings. Large businesses typically have more complex payroll needs than small businesses and they may want to include payroll as a part of all-encompassing HR or benefits administration service. Paychex and ADP both have solutions geared toward the midrange and enterprise markets.

With a monthly fee structure, you can usually run payroll as often as you like for one flat fee. With a per-payroll fee structure, companies may charge you anywhere from $10 to $100 per payroll run, plus per-employee fees of $2 to $15 per month. In addition, some providers charge extra for year-end tax services and the initial setup.

Dedicated account specialist to help you learn the system, add employees, etc. When readers purchase services discussed on our site, we often earn affiliate commissions that support our work. Elisabeth Christopherson is an accounting professional, fact-checker, and researcher who brings years of experience to her fact-checking role at The Balance. Elisabeth has reviewed many accounting, business, and economic publications, and was an expert reviewer for Study.com. Pricing depends on the number of employees and the software deployment option. Charlette has over 10 years of experience in accounting and finance and 2 years of partnering with HR leaders on freelance projects.